Administrative Assistant

Location: Minneapolis, MN - North Loop (100% Onsite)
Schedule: Monday-Friday, 8:30am-5:00pm
Employment Type: Direct Hire | Full-Time | Permanent
Salary: $55,000 base + annual bonus

Job Overview

A growing private equity / financial services firm is seeking a highly organized, proactive Administrative Assistant / Office Administrator to support daily office operations and executive leadership. This role is ideal for an experienced administrative professional who thrives in a fast-paced, professional office environment and enjoys being the central support hub for a collaborative team.

Key Responsibilities | Administrative Assistant | Office Support

Front Desk & Guest Services

• Serve as first point of contact; greet clients, visitors, executives, and business partners
• Manage conference room scheduling, calendars, and meeting logistics

Office Administration & Facilities Management

• Manage incoming/outgoing mail, FedEx, UPS, USPS, and signature-required packages
• Maintain office equipment (copiers, printers, scanners)
• Order, stock, and manage office supplies and kitchen supplies
• Coordinate vendors and general office upkeep

Executive & Team Support

• Provide administrative support to partners, executives, and investment teams
• Handle confidential and sensitive information with discretion
• Assist with expense tracking, reporting, and documentation

Travel & Expense Coordination

• Arrange domestic travel: flights, hotels, ground transportation
• Track and reconcile executive and partner expense reports

Meetings, Events & Board Support

• Coordinate board meetings, internal meetings, and off-site events
• Organize catering, meeting materials, and schedules
• Assist with marketing events and annual company events

Additional Administrative Duties

• Ad-hoc projects, errands, and administrative tasks as assigned

Required Qualifications

• 2-4+ years of administrative assistant, office administrator, or executive assistant experience
• Experience in financial services, private equity, professional services, banking, or corporate office environments preferred
• Strong calendar management, meeting coordination, and office operations experience
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• High attention to detail and strong organizational skills
• Ability to work independently, multitask, and prioritize tasks
• Proven experience handling confidential information
• Comfortable working in an office where employees may bring dogs
• Tech-savvy and internet-savvy

Benefits & Compensation

• Competitive base salary + annual performance bonus
• 100% employer-paid medical and dental insurance (employee + dependents)
• 15 days paid time off (PTO) + 11 paid holidays
• Employer-paid short-term disability, long-term disability, and PFML
• 401(k) with company match
• Onsite fitness center / gym
• Professional, relaxed office culture

Work Environment & Culture

• Collaborative, professional, and office environment
• High expectations for ownership, accountability, and initiative
• Dog-friendly office culture
• Prime North Loop Minneapolis location near restaurants, shopping, and entertainment